Rimo Voice can automatically generate summaries and captures based on transcription results.
This makes it easier for participants and stakeholders to quickly grasp the key points when you share meeting minutes, and is useful for reminding attendees about previous meeting content.
Security Considerations
Summary creation uses OpenAI's functionality. Additionally, depending on customer requirements and contract details, we may use alternative AI models such as Anthropic's Claude.
When creating summaries, transcription content is sent to each provider's servers depending on the AI model being used. The data handling and deletion policies for each provider are as follows:
OpenAI: Data is retained for a maximum of 30 days for monitoring abuse and misuse, then deleted. Submitted data is not used for AI model training.
Details: OpenAI's Data Handling Policy
Anthropic: Data is retained for 30 days for monitoring abuse and misuse, then deleted. Submitted data is not used for AI model training.
Details: Anthropic's Data Handling Policy
We take the utmost care to protect customer data privacy by encrypting data during transmission and ensuring that data is not used for retraining by AI model providers. Please understand these points when using the summary feature.
Note: The Security White Paper contains information about OpenAI usage. For security details about other AI models, please refer to each provider's official information.
Enable Summary Settings
You can change settings at https://rimo.app/settings/summary (administrators only).
By default, summaries can be generated manually for each note, but you can also change the setting to generate summaries simultaneously with transcription.
Create a Summary
Summaries are generated by referencing meeting information such as "Title," "Participants," "Tags," and "Date/Time," so even if names are incorrect in the transcription, participant names can be displayed correctly.
Click "AI Summary" at the top center of the screen and select a template.
When summary generation timing is set to "Generate per note": Select a template yourself and click "Apply".
When summary generation timing is set to "Simultaneous with transcription": After uploading an audio/video file and speech recognition analysis is complete, AI automatically applies a template.
For real-time transcription: Summaries are not automatically generated, so select a template yourself and click "Apply".
Template Types
We offer the following three types of templates. Please use them according to the conversation content:
Summary of the conversation: Creates headings for each topic
Minutes of the Meeting: Extracts agendas and tasks, generates headings and summaries for each agenda item
article: Generates an article with title and headings
Summary of the conversation
Minutes of the Meeting
article
Change Templates
You can change the summary template according to the document format you want to create, such as meeting minutes or articles.
1. Click the template name at the top center of the note screen.
2. Select the template you want to apply (the currently applied template is marked with ✨)
Choose whether to append the regenerated summary below the existing summary or replace it, then apply the new template.
Review and Edit Summaries
Summary and Transcription Sync
The timestamps displayed on the left side of the summary text are synced with the transcription, so you can click on the seconds to check the transcription text.
Edit Summary Results
You can directly input and edit the summary text.
For customizing summaries using the "Edit with AI" feature, please check here.
Delete a Summary
When you hover over a summary heading, a menu appears in the upper right. You can delete it by clicking the trash icon or pressing the "Back Space key".
Attach Images
You can capture screenshots from uploaded video data and attach images to meeting minutes. Captions for attached images are also automatically generated.
Resize Video Screen Area:
You can change the screen size by dragging the red line that appears when you hover over the border between the video screen and the transcription.
1. Click "Add video capture to the minutes of the meeting" at the bottom left of the video display area.
2. The capture and generated caption will be inserted into the minutes. (Generated at the cursor position in the summary area)
