Please refer to here for basic usage flow.
This page introduces the following:
① Adding schedules manually without calendar integration
② Starting recording immediately for an ongoing online meeting
③ Recording audio only
④ Recording meetings with multiple participants
⑤ Centralized management of schedule integration (For Business Plan administrator users)
⑥ Adding note URLs and Rimo descriptions to Google Calendar (For Business Plan administrator users)
① Adding schedules manually without calendar integration
1. On the Schedule screen, click the "+ Schedule recording" button.
2. The "Schedule recording" screen will open. Enter the following information to manually add a schedule and reserve a recording:
Title
Start time
End time
Meeting link
Check "Record only" if you don't want to keep video from the meeting
Team (folder where notes will be stored)
Language
*The Bot will enter the room 2-3 minutes before the scheduled time. Meetings conducted before the Bot enters will not be recorded.
② Starting Recording Immediately for an Ongoing Online Meeting
1. Click "Record now" in the upper right of the schedule screen.
2. The "Invite the recording bot" screen will open. Enter the following information and click the "Start recording" button. This will allow the Bot to join the current meeting and begin recording and transcription:
Title
Meeting link
Check "Record only" if you don't want to keep video from the meeting
Team (folder where notes will be stored)
Language
③ Recording Audio Only
If you don't need to record video (such as when you don't want to keep displayed materials during meetings), you can record audio only.
Check "Audio recording only" when using "Record with Bot Now" or "Add Schedule."
④ Recording Meetings with Multiple Participants
When users A and B from your company account attend the same meeting, if user A has already scheduled a recording Bot, user B's screen will display the name of the person who scheduled the recording (user A), and the recording reservation will be synchronized.
If user B is an administrator: They can change the recording on/off setting.
*This applies whether user A is an administrator or member.
If user B is a member: The option is grayed out and they cannot change the recording on/off setting.
*This applies whether user A is an administrator or member.
⑤ Centralized management of schedule integration (For Business Plan administrator users)
When an organization administrator specifies a particular calendar, members will automatically be directed to the integration screen for the specified service when using the schedule feature.
1. After logging into Rimo Voice, click "Settings" displayed on the left side, then click "Schedule Integration."
Turn on Google Calendar / Outlook Calendar.
*For Outlook Calendar only, you can provide consent as an administrator to the Microsoft account. This eliminates the need for consent from each user for calendar integration.
2. When members visit "Schedule" https://rimo.app/schedule, they will see a screen notifying them about integration with the calendar specified in step 1.
⑥ Adding note URLs and Rimo descriptions to Google Calendar (For Business Plan administrator users)
For Google Calendar, you can add note URLs and descriptions about Rimo when reserving recordings.
(If not displayed, please reload the page)
This is turned on by default and can be turned off from the schedule integration settings.
